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Privacy Policy

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EPNextS, Inc. (EPNextS) is an intermediate holding company for the EPS Group, which contributes to the development of the healthcare industry by creating valuable solutions. In the course of providing business management and business support to its subsidiaries, EPNextS is entrusted with customers’ personal information. As EPNextS expands its business, it recognizes the gravity of its social responsibility to accurately and securely handle the information of customers who use the services of its subsidiaries.

EPNextS declares that all EPNextS executives and employees will fully understand and faithfully comply with personal information protection policies as set forth below. (These policies apply to the handling of personal information by EPNextS. Its subsidiaries have established similar policies. For details, please contact the respective subsidiary concerned.)

Personal Information Protection Policies

  • 1. EPNextS will comply with all laws, guidelines set by the government, and other regulations concerning the handling of personal information, including the personal information handled in all of its business activities, as well as the personal information of employees.
  • 2. When acquiring and using personal information, EPNextS will specify the purposes of use and will not handle personal information beyond the scope necessary to achieve the specified purpose (use for unintended purposes). Proper management measures will also be implemented to ensure that personal information is not used for unintended purposes.
  • 3. EPNextS will not provide personal information to any third party, except with the individual's consent or as required by law.
  • 4. EPNextS will promptly investigate complaints or inquiries it receives regarding its handling of personal information and respond to them in good faith within a reasonable timeframe.
  • 5. EPNextS will take all reasonable technical and organizational security measures to properly manage personal information that it acquires. EPNextS will also work to prevent the unauthorized disclosure, loss, or alteration of personal information and will take corrective actions when necessary.
  • 6. EPNextS is committed to continuously reviewing its personal information protection management system in response to evolving social conditions and the environment, and will strive to enhance its commitment to protecting personal information.

Established on: April 1, 2023

April 1, 2023
EPNextS, Inc.
Representative Director
Tatsuma NAGAOKA

Handling of Personal Information

EPNextS, Inc.
Personal Information Protection Administrator

1. Purpose of Use of Personal Information

EPNextS will use personal information in the following business activities and to the extent necessary to achieve the purpose of use.

(1) Business Activities

  • 1. Business management operations
  • 2. Business support operations
  • 3. Employee recruitment operations

(2) Purpose of Use

  • 1. To provide business management and operational support to EPNextS subsidiaries.
  • 2. To appropriately and efficiently perform personal information processing operations entrusted to EPNextS either in all or in part by another entity.
  • 3. To screen candidates for employment by EPNextS.
  • 4. To manage employment and benefit-related matters for employees.

2. Provision of Personal Information to Third Parties

EPNextS will not provide personal information entrusted to it to a third party without the person’s consent. However, such information may be provided in any of the following circumstances:

  • 1. When EPNextS has received the individual's consent after notifying them of the necessary information.
  • 2. When it is necessary to protect a person’s life, health, or property, and it is difficult to obtain the individual’s consent.
  • 3. When required by law.
  • 4. When it is especially necessary for the improvement of public health or the sound upbringing of children, and it is difficult to obtain the individual’s consent.
  • 5. When the handling of personal information is entrusted either in all or in part to a third party to the extent necessary to achieve the purpose of use.
  • 6. When personal information is provided due to business succession, such as a merger, and it is handled to the extent of the original purpose of use.
  • 7. When it is necessary to cooperate with a national government agency, a local government, or a person entrusted by such agencies to execute affairs prescribed by law, and it is difficult to obtain the individual’s consent.

3. Entrustment of Personal Information

Personal information may be entrusted to a third party that meets EPNextS’ personal information protection standards for the purposes of managing labor, sending postal items, and maintaining and modifying systems.

4. Procedures for Disclosure, Correction, etc. of Disclosable Personal Information

  • 1. EPNextS accepts requests from individuals for disclosure of their retained personal data, notification of its purpose of use, correction of retained data if it contains factual errors, or suspension of its use or provision to a third party ("Disclosure, etc."). Please contact EPNextS for the specific procedures for making a request for Disclosure, etc.
  • 2. Please be aware that EPNextS will charge a prescribed fee for requests for disclosure and notification of the purpose of use.

5. The Voluntary Nature of the Provision of Personal Information and the Consequences of Not Providing Personal Information

The provision of personal information is entirely voluntary. Please note, however, that if there are errors in the information you provide or if you do not provide accurate information, EPNextS may not be able to send you necessary announcements or communications properly for employee recruitment, employment management, or other administrative tasks entrusted to EPNextS.

6. Inquiries about Handling of Disclosable Personal Information by EPNextS

For consultations, complaints, and other inquiries regarding the handling of personal information by EPNextS, please contact us via the contact form.

Disclaimers

While EPNextS, Inc. and its subsidiaries strive for the accuracy of information on this website (the “information”), it may contain technical or typographical errors. In such cases, EPNextS and its subsidiaries will not be liable for any damages resulting from such inaccuracies or errors, even if the possibility of such damage has been previously notified.

The information may be changed or updated without prior notice. EPNextS and its subsidiaries may make improvements or changes to the product information or programs described on this website at any time without notice. EPNextS and its subsidiaries will not be liable for any damages that may arise from these changes, updates, or improvements, even if the possibility of such damage has been previously notified.

In no event, including the cases above or any other circumstance, will EPNextS or its subsidiaries be liable to any party for any direct or indirect damages (including, but not limited to, lost profits, business interruption damages, or damages due to data loss) resulting from the use of this website (including all hyperlinked sites), even if even if the possibility of such damage has been previously notified.